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Advanced Organization Setup

Guide to advanced configuration for GeoCloud organization

T
Written by TLGeo
Read Time 4 min read
Posted on 2026-01-01

Advanced Organization Setup

This guide provides detailed and advanced setup steps for GeoCloud organizations, including information configuration, policy settings and post-creation management.

Organization Information Setup

Basic Information

Organization Name (required)

  • Display name of the organization
  • Example: “ABC Company Ltd.”, “Department of Natural Resources”
  • Note: This name will be displayed in all interfaces and reports

Organization Description

  • Information about field of operation
  • Goal of using GeoCloud
  • Not required but recommended for team context

Contact Information

Headquarters Address

  • Official address of the organization
  • Used for reporting and support purposes

Contact Phone

  • Organization hotline
  • Customer support email

Website (optional)

  • Official website URL
  • Will be displayed in public profile

Initial Setup

Geographic Settings

Main Operating Area:

  • Select main province/city
  • Can select multiple areas
  • Affects default map view and coordinate system suggestions

Preferred Coordinate System:

  • VN-2000 (EPSG:3405): For Vietnam data, high accuracy
  • WGS84 (EPSG:4326): For international data, wide compatibility
  • UTM Zone 48N (EPSG:32648): For Northern Vietnam
  • UTM Zone 49N (EPSG:32649): For Southern Vietnam

Data Policies

Default Security Level:

  • Public: Everyone can view and download
    • Suitable for: Research data, public information
  • Organization: Only organization members can access
    • Suitable for: Internal data, project collaboration
  • Private: Only creator has access
    • Suitable for: Sensitive data, work in progress

Storage Duration:

  • 1 month: For test data
  • 6 months: For short-term projects
  • 1 year: For long-term projects
  • Permanent: For important data

Backup Policy:

  • Automatic: Daily backup (recommended)
  • Manual: Admin manages backup
  • Hybrid: Combination of both

Advanced Configuration

Storage and Bandwidth Management

Storage Limits:

  • Set quota for each member
  • Alert when approaching limit
  • Auto-cleanup old data

Bandwidth Management:

  • Limit upload/download speed
  • Priority queue for important data
  • CDN configuration for performance

Security Settings

Access Control:

  • IP whitelist for admin access
  • Time-based access restrictions
  • Geographic restrictions

Audit and Monitoring:

  • Log all important activities
  • Real-time alerts for suspicious activities
  • Compliance reporting

After Creating Organization

Required Next Steps

1. Invite First Members

  • Second Admin: Always have at least 2 admins
  • Technical Lead: Person with GIS knowledge
  • Project Manager: Person managing workflow

2. Set Up Roles and Permissions

  • Owner: Only 1 person, full authority
  • Admin: 2-3 people, daily management
  • Member: Most of team, basic working permissions
  • Viewer: Stakeholders, view only

3. Create First Project

  • Choose appropriate project type (currently only COLLECT)
  • Set up basics according to workflow
  • Assign team members

4. Upload Sample Data

  • Test with small data (< 10MB)
  • Check coordinate system
  • Verify data quality

Configuration Checklist

Security Checklist

  • Enable 2FA for all Admins
  • Set strong password policy
  • Configure IP whitelist (if needed)
  • Review default permissions
  • Set up backup schedule
  • Enable audit logging

Operational Checklist

  • Invite key team members
  • Assign roles properly
  • Create first project
  • Upload sample data
  • Test basic workflows
  • Set up notification preferences

Troubleshooting

Common Setup Errors

“Cannot create organization”

  • Check email verification
  • Clear browser cache
  • Try different browser
  • Contact support if still failing

“Permission denied when inviting members”

  • Check current user role
  • Verify email addresses
  • Check organization limits

Next Steps

👉 Troubleshooting - Refer to common issues and solutions

Need more help? Contact support: support@tlgeo.net